WLA Task Force on Technology Utilization Minutes of the Meeting 25 October 2000 1

WLA Task Force on Technology Utilization
Minutes of the Meeting
25 October 2000
1:00 p.m. in the Spacious WLA Conference Center

In attendance: Weinberg-Kinsey, Kelly, Van Gemert, Krumwiede, Gelhausen, Bellehumeur, Strand, Gilbert
Excused: Onufrak

Call to Order
Weinberg-Kinsey called the meeting to order at 1:00 p.m.

Introductions
We greeted one another warmly.

Define Scope and Perspective of Mission
Weinberg-Kinsey discussed issues related to our mission: to provide some leadership with regards to "strategic issues related to the association's use of technology."

Describe status of current technology utilization
Strand reported on the current state of technology utilization at WLA:
Including 3PC's [2Pentium & 1-486; no network; Lantastik file-sharing; later printers, new digital copier; Internet access through SCLS; DOS based Database product; E-Mail & Listserv through SCLS; Website at Eastern Shores; E-Newsletters. Strand also provided a copy of the recently updated strategic plan and reviewed directions with the committee. The committee asked a number of questions especially concerning the current organizational database product, office networking, technical support, and possible examples of other exemplary non-profit associations that are planning for emerging technologies.

List known emerging technologies with possible impact (aka: "what's out there that's cool")

Weinberg-Kinsey had provided a list:

Enhanced e-mail communication services
Portals and other customized search services
Electronic learning communities
Groupware and other decision processing systems
Scheduling and calendaring systems
Wireless networks
Group projection and display systems
Video and voice over IP networks
Identification and smart cards
Cell phone and PDA's
Asynchronous learning systems
Application service providers and other hosted services
Hardware, software and training update programs
Laptops and other mobile devices
Paperless communication options
Database integration
Interactive web activities
Electronic publications
E-commerce

The following technologies were brought up by committee members during the open brainstorming section of the meeting:

Free E-Mail accounts for members
Video Conferencing
Instant Messaging
Chat Forums
Online Survey Software
Web Enabled Databases
Digitizing publications
Web Content and Procedures
Electronic Communities
Archiving
Hardware/Software Replacement Cycle
Technical Help for Members
Office Networking

Assign research tasks to TF members

[*=assigned since meeting, contact DW-K if you have questions]

Van Gemert:	Courseware & Instructional Management Systems Electronic Voting *Online Survey Software
Kelly:	Free, web-based email Chat and Instant Messaging
Krumwiede	Decentralized web administration Other associations Videoconferencing
Strand	Web interface to databases
Gelhausen	Replacement Cycle
Bellehumeur	Authentication *Portals and other customized search front ends
Gilbert	Wireless Digitizing
Weinberg-Kinsey	* Enhanced E-mail Groupware and Decision Management Systems Group Projection & Display Systems Application Service Providers ID Card, One Cards, Smart Cards
Onufrak	* Electronic Archiving Scheduling & Calendaring Systems Voice over IP

Set next meeting and adjourn
We agreed to meet again electronically, but that our next F2F meeting would occur on Wednesday, January 17, 2001.

revised: 30-Nov-2000