Invitation Project

TIMELINE: Approved text for this project must be finalized and submitted a minimum of 14 working days before the due date.* Invitation projects with large quantities or multiple pieces require additional time.

PROJECT DETAILS: Most invitations we produce are 5”wide x 6.875” tall (folded), bear the Lawrence University “smile” at the bottom and fit in an A-7 envelope. (This size is most cost effective for mailing.) Many invitation projects involve additional pieces including outer envelopes, reply cards, reply envelopes, and maps. It is important that you communicate the details about each piece when you request the project.

  1. Project name:
  2. Is this a repeat of a previous project?


  3. Please indicate the previous project number:

    (Small code on printed piece; ex: AB09-222)
  4. Date finished project should be delivered, mailed, or posted:

    (MM/DD/YYYY; Must be at least 14 working days from today)
  5. Event date and time (if applicable):

    (See timeline note above)
  6. Insert APPROVED text in the box to the right or e-mail text and photos to: com_jobs@lawrence.edu

    (This field is not required if you plan to e-mail Communications)
    PLEASE NOTE: Work on your project will not begin until complete text is received.
  7. Quantity:

    (It's okay to estimate, but the quantity you provide is considered final when you approve the design. Please send revised quantity to com_jobs@lawrence.edu when you approve the design.)
  8. Does this invitation require:





  9. Your vision - describe what you'd like to see and what attitude the piece should have (fun, serious, traditional, sassy, wacky, etc):
  10. Describe what you'd like people to do when they see this piece:
  11. Would you like to meet with a ...


  12. Project requires new photography:


  13. Will this invitation be mailed?


  14. Quantity to be mailed
    On campus:

    Off campus:

    NOTE: It is your responsibility to provide address files to com_jobs@lawrence.edu one week before the mail date.
  15. If not mailed, deliver to this location:
  16. How many people will be involved in the approval process:


  17. Your name:
  18. Your e-mail:
  19. Your department/title:
  20. Your phone number:
  21. Notes/Other information (optional):

QUESTIONS? Please contact Craig L. Gagnon, director of communications, at 920-832-6587 with any questions or concerns you have related to your project.

The Office of Communications strives to produce high quality, creative communications for the Lawrence community and we want you to be satisfied with (and even proud of) our work.

*Sufficient lead-time is needed for the creative process and also to manage the volume of requests we receive daily. We strongly encourage you to plan in advance for your print communication needs and we are happy to meet with you to assist in the planning process. Unfortunately, we are not able to accept an invitation project less than 14 working days before it is needed. Exceptions must be approved in advance by Cal Husmann, VP for alumni, development and communications, 920-832-7687.